PA Background Clearances

Pennsylvania Child Protection Laws & Clearances apply to Referees too

FAQ regarding PA Keep Kids Safe

As of July 1, 2015, all paid employees age 14 and older working in the state of Pennsylvania, that interact directly with children, are required to get background clearances.  This must be done before attending the Entry Level Field Session, and for anyone transferring to Eastern Pennsylvania from another State Association.

  • Be sure to select EMPLOYMENT when completing the forms (not Volunteer)
  • Clearances may take up to 30 days to complete – keep this in mind when signing up for an Entry Level course.
  • Once you receive all three certificates, you must upload them into your EPSARC account for review.
    1. Be sure the documents are saved on your computer (PDF or JPEG format)
    2. Log into your account at
    3. Click on “I want to….Upload/access background documentation”
    4. All 3 documents must be uploaded before approval will be given.
    5. They will be reviewed and your account will be updated.
  • Upcoming referees MUST be 14 years old prior to the field session.  NO EXCEPTIONS.
  • Those under 14 yrs will not be able to apply for the clearances.

  For minors who have lived in PA for 10 years.

  • Minors (ages 14-17) are exempt from the FBI fingerprint check if they have been a resident of Pennsylvania for the previous 10 years, however they must complete an Affidavit of Compliance Disclosure Statement, in addition to the PA Child Abuse and PA State checks.

For individuals over 18, or minors who have not lived in PA for the past 10 years (Minors – see below)

Helpful hints for the FBI background check:

    1KG756 Employee >=14 Years Contact w/ Children
  • For the FBI fingerprint check, you must first register online and pay the fee.  You’ll receive an email with the registration confirmation number.
  • Locate a nearby fingerprint location (listed on their website) and take that confirmation email with you.
  • They will do the fingerprint scans there (takes 5 minutes) and you will receive the results in 2-3 weeks.